Annual General Meeting: May 21, 2026 at 7:00 PM at the Morinville Community Cultural Centre (MCCC). Doors open at 6:30 PM.

Attendance Requirement: Advance registration is required to attend the AGM. The deadline to register is May 11, 2026. Only members in good standing are eligible to attend. To complete the registration, please click the following link: Annual General Meeting - May 2026 Attendance Form – Fill out form

At the AGM, members will be asked to consider and vote on two Special Resolutions to amend the SHC By-Laws: (1) create a new paid, non-voting Manager of Administration & Communications position and remove certain existing roles; and (2) add a volunteer, non-voting Social Media Director position.

Voting requirement: Each Special Resolution requires approval by not less than 75% of the members present and entitled to vote (in person or by proxy, if permitted).

Questions may be submitted in advance to president@sturgeonhockeyclub.com no later than May 14, 2026 so they can be addressed at the AGM.

2) Proposed bylaw amendments (summary)

1. Manager of Administration & Communications (paid, non-voting; appointed): Create a new paid, non-voting Hockey Operations position titled Manager of Administration & Communications. This role consolidates duties currently handled by the Registrar, Ice Scheduler, and communications function, and confirms the Manager is an appointed position (appointed/removed by the Executive Committee under the proposed By-Law 5.3.1(2A)). The individual positions being consolidated/removed take effect at the conclusion of the current operational year.

2. Social Media Director (volunteer, non-voting; elected yearly at AGM): Amend By-Law 5 to add a Social Media Director as a volunteer, non-voting Hockey Operations position, with duties and reporting to the Manager of Administration & Communications (or designate), and confirm the role is filled through the By-Law 5.3.1 AGM election/re-election process.

3) AGM Agenda (high level)

· Call to order

· Approval of agenda

· Approval of previous AGM minutes

· Reports

· Special Resolutions (Bylaw Amendments): Vote on SR #1 and SR #2

· Election of Executive (as applicable)

· New business

· Adjournment

4) Full Text of Special Resolutions and Proposed Bylaw Amendments

The full text of each Special Resolution is provided below for member review before the AGM.

1. Addition of New Position That By-Law 5.2 – Hockey Operations Committee Positions be amended by adding the following position:

n. Manager of Administration & Communications (Paid Position / Non-Voting)

2. Duties and Scope of the Position Add the following subsection to By-Law 5.4.2 – Hockey Operations Committee Members:

3. Manager of Administration & Communications The Manager of Administration & Communications shall be responsible for the duties and responsibilities customarily assigned to the following positions:

a. Registrar

b. Ice Scheduler

c. Director of Communications

including, but not limited to, registration administration, ice allocation and scheduling, internal and external communications, and coordination with Hockey Alberta, leagues, teams, and members.

3. Compensation and Voting Status Add the following to By-Law 5.5 – Payment of Committee Members:

3. The Manager of Administration & Communications shall be a paid position receiving an honorarium, and shall be a non-voting member of the Hockey Operations Committee.

4. Relationship to Existing Positions That By-Law 5.2 – Hockey Operations Committee Positions be further amended by removing the following positions effective at the conclusion of the current operational year:

· Ice Scheduler

· Director of Communications

And that By-Law 5.1 – Association Executive Committee Positions be amended by removing:

· Registrar (Paid Position / Non-Voting)

5. Appointment and Term The Manager of Administration & Communications shall be:

· appointed by the Executive Committee (and removed as needed) in accordance with By-Law 5.3, as amended to create an exception for appointed paid/non-voting positions

· subject to the standards of conduct and removal provisions in By-Law 5.3.2 and the expectations for Hockey Operations Committee members in By-Law 5.4.2

· prohibited from holding any elected Executive position while occupying this paid role

5A. Amendment required to make this position appointed (update to By-Law 5.3.1) That By-Law 5.3.1 (Appointment) be amended by adding the following clause after By-Law 5.3.1(2):

“2A. Notwithstanding By-Law 5.3.1(2) and the election/re-election process set out in By-Law 5.3.1(3)–(6), the position of Manager of Administration & Communications is a paid, non-voting position and shall be appointed and removed by the Executive Committee on terms and conditions set by the Executive Committee. For certainty, this position is not elected by the membership at the AGM.”

Transitional Provision: Notwithstanding the above amendments, the Executive Committee may, for the operational year immediately following the adoption of this amendment, appoint one individual to temporarily perform some or all duties of the former positions of Registrar, Ice Scheduler, and Director of Communications while implementation of the Manager of Administration & Communications role is finalized.

“That the SHC By-Laws be amended as outlined in the proposed amendment to By-Law 5 – Association Committee Organization, to create the position of Manager of Administration & Communications as a paid, non-voting member of the Hockey Operations Committee, assume the duties of Registrar, Ice Scheduler, and Director of Communications, amend By-Law 5.3.1 to confirm the position is appointed/removed by the Executive Committee (not elected at the AGM), and remove those positions effective at the conclusion of the current operational year.”

Special Resolution #1

Be it resolved, pursuant to By-Law 8.2 of the SHC By-Laws and Section 1(d) of the Alberta Societies Act, that:

1. By-Law 5.2 – Hockey Operations Committee Positions be amended to add the position of Manager of Administration & Communications (Paid Position / Non-Voting);

2. By-Law 5.3.1 (Appointment) be amended to add a clause confirming that the Manager of Administration & Communications is an appointed paid/non-voting position filled by the Executive Committee (not elected at the AGM), notwithstanding By-Law 5.3.1(2)–(6);

3. By-Law 5.4.2 – Hockey Operations Committee Members be amended to assign to the Manager of Administration & Communications the duties of the Registrar, Ice Scheduler, and Director of Communications;

4. By-Law 5.5 – Payment of Committee Members be amended to confirm that the Manager of Administration & Communications shall receive an honorarium and hold no voting rights; and

5. The positions of Registrar, Ice Scheduler, and Director of Communications be removed from the SHC By-Laws effective at the conclusion of the current operational year.

This resolution requires approval by not less than seventy-five percent (75%) of the members present and entitled to vote, in person or by proxy.

Special Resolution #2: Social Media Director

SPECIAL RESOLUTION Be it resolved, pursuant to By-Law 8.2 of the SHC By-Laws and Section 1(d) of the Alberta Societies Act, that:

1. By-Law 5.2 – Hockey Operations Committee Positions be amended to add the position of Social Media Director (Volunteer Position / Non-Voting); and

2. By-Law 5.4.2 – Hockey Operations Committee Members be amended to set out the duties and reporting relationship of the Social Media Director, reporting to the Manager of Administration & Communications (or designate), and confirming the position is filled in accordance with By-Law 5.3.1 (AGM election/re-election process).

This resolution requires approval by not less than seventy-five percent (75%) of the members present and entitled to vote, in person or by proxy.